3.3 Monitor and Control Program Execution
Objective
Monitor, measure, and report on program migration progress.
View Best PracticesTask Activities
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Shared
Manage scope and program performance using Program Management Plan
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Shared
Manage Integrated Master Schedule (IMS) through weekly updates of activities, dates, duration, and dependencies
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Shared
Manage costs against the budget
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Shared
Manage acquisition lifecycle and contract performance against Provider Agreement
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Shared
Manage and update Resource Management Plan as resources are on or off boarded or as needs change
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Shared
Manage and update the Independent Verification and Validation (IV&V) Plan
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Shared
Update program management documentation as necessary
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Shared
Initiate and perform change requests to address changes in schedule, scope, and requirements throughout the program through the Change Request Form, documenting changes through the Change Request Log
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Shared
Develop and distribute Status Reports/Dashboards
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Shared
Hold status meetings to monitor status against milestones, issues, risks, and make decisions needed for work streams, informing QSMOs as necessary
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Shared
Escalate decisions and issues as needed through governance bodies
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Shared
Conduct executive briefings with organization leadership and oversight entities as necessary
3.3 Best Practices
- Include all migration activities and responsible parties in the IMS
- Implement weekly change control process to manage changes to the IMS to understand downstream impacts and associated risks
- Review and update the integrated program plan regularly and establish an integrated recurring meeting and status reporting cadence
- Utilize collaboration tools to the fullest extent in order to facilitate information sharing across the migration program
- Create a consolidated list of action items for the customer and provider
Stakeholders
Customer
- Executive Sponsor
- Business Owner
- Program Manager
- PMO Lead
- PMO Team
- Functional Lead
- Technical Lead/Solution Architect
Provider
- Executive Sponsor
- Business Owner
- Program Manager
- PMO Lead
- PMO Team
- Functional Lead
- Technical Lead/Solution Architect
Inputs
- Program Charter
- Program Management Plan
- IMS
- Independent Verification & Validation (IV&V) Plan
- Acquisition Strategy
- Resource Management Plan
- Governance Plan
- Provider Agreement
Outputs
- Program Management Plan
- Status Reports/Dashboards
- Independent Verification & Validation (IV&V) Plan
- Change Request Log
- Resource Management Plan
- Change Request Form
- IMS
