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M3 Playbook > Phase 1: Readiness > 1.14 Develop Acquisition Strategy

1.14 Develop Acquisition Strategy

Process and Service Delivery

Task Activities

  1. Customer

    Define acquisition needs and associated timelines for the program which may include support for program management, change management, business process reengineering, data management, interface development, and integration

  2. Customer

    Collaborate with category manager to identify Acquisition Strategy

  3. Customer

    Coordinate with QSMOs to obtain Acquisition Strategy templates (e.g. Statements of Work) and other relevant Acquisition Strategy documentation, if available

  4. Customer

    Develop a plan that documents the approach for program acquisition for support services as well as provider migration and operations and maintenance (O&M)

  5. Customer

    Develop Quality Assurance Surveillance Plan (QASP) and approach to monitor metrics and performance of provider during the migration

  6. Customer

    Begin developing Requests for Proposals (RFPs) utilizing the Federal Integrated Business Framework (FIBF) standards, Requests for Quotes (RFQs), and Performance Work Statements (PWSs) to procure support or other services for activities the customer will be performing

  7. Customer

    Obtain contract support through Phases 1 and 2

  8. Customer

    Report changes to Acquisition Strategy in governance meetings and Status Reports/Dashboards

  9. Customer

    Update the Project Business Case and submit for funding

  10. Customer

    Complete the Investment Readiness Checklist

1.14 Best Practices

  • Identify personnel with critical skill sets and align them with specific program activities; bring on Subject Matter Experts (SMEs) and information technology (IT) personnel early to ensure a successful migration in later phases
  • Define people, budget, and contracts before beginning implementation activities; align activities to specific resources in the Initial Master Schedule
  • Map the agency system development life cycle (SDLC), if existent, to the M3 framework to identify appropriate agency documentation and templates that can be adapted to the M3 framework in order to minimize re-work
  • When developing an Acquisition Strategy, align all program acquisitions with the Resource Management Plan, define scope and period of performance for each contract, integrate Contracting Officer’s Representative (COR), and define types of contracts and acquisition methods for all planned program acquisitions
  • Follow FAR and any internal agency processes (e.g. FAR 7.105, Acquisition Strategy, written plans)

Stakeholders

Customer

  • Executive Sponsor
  • Business Owner
  • Program Manager
  • PMO Lead
  • PMO Team
  • Contracting or Procurement Officer (as needed)

Inputs

  • Program Charter
  • Governance Plan
  • Program Management Plan
  • Life Cycle Cost Estimate (LCCE)
  • Project Business Case

Outputs

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