{ "trt-010": [ { "Identifier": "TRT.010.010", "Activity": "Travel Personnel Profile Set-up and Maintenance", "Description": "Determine and document approver(s) for travel; Determine and document family member eligibility for travel; Evaluate travel special needs request and document accommodation(s); Document travel personnel information, including name, agency, email address, travel preferences, passport and visa information, billing and payment information; Develop and maintain government/non-government travel personnel profile information"},{ "Identifier": "TRT.010.020", "Activity": "Travel Reservation Assistance and Processing", "Description": "Document travel location and departure/return dates; Identify and select Government-negotiated and non-Government-negotiated transportation provider, lodging, and rental car options; Identify and apply unused ticket value; Determine and document carbon footprint information for travel reservation options; Compare cost information for itineraries; Document exception/justification information for non-standard transportation method, fare, lodging, or rental car; Evaluate travel reservation information for completeness, errors, and compliance with documentary guidelines and policies; Revise travel reservations to correct issues; Notify traveler of transportation provider schedule change(s); Update travel reservation information; Cancel reservation information; Receive and process traveler reservation assistance request"},{ "Identifier": "TRT.010.030", "Activity": "Temporary Duty (TDY) and Local Travel Authorization Processing", "Description": "Capture trip purpose and type; Determine and document estimated per diem for Meals and Incidental Expenses (M&IE); Determine and document estimated expenses for use of actuals for M&IE (if not using per diem); Determine and document estimated lodging expenses; Determine and document estimated Privately Owned Vehicle (POV) expense information; Document estimated transportation provider fare, and miscellaneous and other expenses; Determine and document estimated miscellaneous and other expenses based on historical/default information; Document exception/justification for planned use of non-standard transportation method or other travel policy deviation; Receive, evaluate, and approve payment of expenses and/or payment in kind from non-Federal source(s); Evaluate traveler/family member request information for non-Temporary Duty (TDY) travel and record results; Determine allocation percentage and dollar amounts for planned lines of accounting (LOA) code(s); Evaluate travel authorization/amended travel authorization information for completeness, errors, and compliance with policies; Revise travel authorization/amended travel authorization to correct issues; Submit and document travel authorization/amended travel authorization for approval; Evaluate, route, and review travel authorization/amended travel authorization and record results; Provide unapproved travel authorization/amended travel authorization, update to correct issues, and resubmit for approval; Determine funds availability for travel authorization/amended travel authorization; Approve and sign travel authorization/amended travel authorization; Provide and confirm funds obligation information for travel authorization/amended travel authorization; Determine and document travel authorization/amended travel authorization status information; Request and document approval/disapproval for unexpected trip or trip changes; Cancel travel authorization; Provide and confirm funds deobligation information for canceled travel authorization"},{ "Identifier": "TRT.010.040", "Activity": "Travel Ticketing", "Description": "Receive notification to issue ticket and evaluate ticket/updated ticket information for completeness, errors, and compliance with documentary guidelines and policies; Revise ticket/updated ticket information to correct issues; Issue ticket/updated ticket to traveler; Purchase and issue out-of-channel transportation provider ticket; Cancel issued traveler ticket; Request and receive refund from transportation provider for refundable ticket cancellation"}, { "Identifier": "TRT.010.050", "Activity": "Traveler Emergency Assistance Request Processing", "Description": "Evaluate traveler emergency notification and provide instructions; Receive and evaluate traveler/family member death notification information; Evaluate and document expansion of family definition for emergency travel purposes"}, { "Identifier": "TRT.010.060", "Activity": "Temporary Duty (TDY) and Local Travel Voucher Processing and Audit", "Description": "Verify and update official station/residence location, travel location information, and departure/return dates; Determine and document value information for payment in kind from non-Federal source(s); Determine travel authorization/amended travel information associated with trip voucher; Verify and update Meals and Incidental Expenses (M&IE) per diem, transportation provider fare, lodging, rental car, miscellaneous, special conveyance/transit system, and other expense information; Determine and document Privately Owned Vehicle (POV) expense information; Document M&IE information (if not using per diem); Determine and document additional emergency expense information associated with traveler illness or injury; Document expense receipts; Document updates to exception/justification information for use of non-standard transportation method or other travel policy deviation; Determine and document exchange rate adjustment information for conversion of expenses paid in foreign currency; Verify and update allocation percentage and dollar amounts for lines of accounting (LOA) code(s); Evaluate voucher/amended voucher information for completeness, errors, and compliance with policies; Revise voucher/amended voucher to correct issues; Submit and document voucher/amended voucher information for approval; Evaluate variance between estimated expenses on travel authorization and incurred expenses on voucher; Evaluate incurred costs and constructive costs for transportation and per diem, and determine reimbursable amount; Evaluate, route, and review voucher/amended voucher and record results; Provide unapproved voucher/amended voucher, update to correct issues, and resubmit for approval; Determine funds availability for voucher/amended voucher payment; Approve and sign voucher/amended voucher; Request and confirm voucher/amended voucher payment disbursement; Match voucher/amended voucher payment disbursement confirmation to voucher and mark voucher as paid; Determine and document voucher/amended voucher status information; Document voucher/amended voucher, associated travel authorization, supporting documentation, and payment information for record retention"}, { "Identifier": "TRT.010.070", "Activity": "Temporary Duty (TDY) and Local Travel Monitoring and Reconciliation", "Description": "Identify and provide traveler notification of completed trip(s) with outstanding voucher(s); Process and match unused refundable ticket refund or non-refundable ticket value to travel authorization and billed account; Identify and document outstanding refunds owed by transportation provider for unused refundable tickets; Identify and document outstanding ticket value for future travel owed by transportation provider for unused non-refundable tickets; Determine and document penalty for accepting unauthorized payment for expenses from a non-Federal source; Develop and provide voucher and centrally billed account (CBA) reconciliation report information; Reconcile and provide centrally billed account (CBA) travel card account statement information against voucher information"}, { "Identifier": "TRT.010.080", "Activity": "Temporary Duty (TDY) and Local Travel Regulatory Reporting", "Description": "Develop and provide consolidated agency information for reporting on travel payments (Travel Reporting Information Profile [TRIP] Report); Develop and provide consolidated agency information for reporting on use of other than coach-class transportation accommodations (Premium Class Travel Report [PCTR]); Develop and provide consolidated agency information for reporting travel expenses paid by non-Federal sources; Develop and provide estimated improper travel payment information for agency reporting purposes"}, { "Identifier": "TRT.010.090", "Activity": "Temporary Duty (TDY) and Local Travel Management Reporting and Analysis", "Description": "Develop and provide standard travel report information; Provide standard travel report information errors and deficiencies; Develop ad hoc travel report content, including government-designated source of record; Develop and provide ad hoc travel report information; Evaluate ad hoc travel report information for errors and deficiencies, and revise content; Develop travel trends and patterns analysis report content, including government-designated source of record; Develop and provide travel trends and patterns analysis report information; Evaluate travel trends and pattern analysis report information for errors and deficiencies, and revise content; Evaluate and reconcile travel reporting and analysis information from multiple government-designated sources to identify inconsistencies, discrepancies, and errors, and provide results to appropriate parties" }, { "Identifier": "TRT.010.100", "Activity": "Temporary Duty (TDY) and Local Travel Policy Management and Audit", "Description": "Document per diem and mileage reimbursement rates; Record documentary guidelines for government travel information; Document government-wide travel program information; Document list of agency approvers for travel documentation; Develop and document government-wide and approved agency-specific policies and associated compliance checks; Identify and document response information for request concerning travel guidance and policy information; Identify sample of vouchers and supporting documentation for audit; Evaluate vouchers, validate information and expenses, and record results; Identify, document, and provide improper travel payment information; Notify traveler of improper travel payment and request reimbursement; Request and confirm establishment of receivable for the traveler overpayment amount" }] }