{ "rpm-010": [ { "Identifier": "RPM.010.010", "Activity": "Real Property Program Strategy and Planning", "Description": "Develop real property program goals, objectives, strategy, and plans; Request and evaluate information concerning future real property asset needs; Develop forecasts, priorities, and risks concerning fulfillment of future agency asset needs; Request and evaluate information concerning existing real property assets for modernization, reinvestment, end of life, unneeded assets, possible reuse, or other needs; Determine goals, priorities, and risks for management of existing assets and rights to real property; Determine goals, priorities, risks, and risk mitigation strategies for asset reuse and disposal; Evaluate whether goals, objectives, and performance information are appropriate, achievable, and consistent with organizational goals; Update real property strategy and program plans based on changes in real property goals and objectives; Consolidate real property program estimated costs and determine total funding needs" }, { "Identifier": "RPM.010.020", "Activity": "Real Property Management Policy, Process, and Guidance Development", "Description": "Identify existing Federal legislation, regulations, policies, guidance, and standards for real property; Develop government-wide and organization-specific real property regulations, policies, guidance, and standards; Identify real property management procedures for real property assets; Update real property regulations, policies, guidance, and procedures" }, { "Identifier": "RPM.010.030", "Activity": "Real Property Management Reporting and Performance Evaluation", "Description": "Develop real property program performance measures and performance report information, including trends and patterns; Evaluate real property program performance against performance measures; Develop real property asset management report information" }, { "Identifier": "RPM.010.040", "Activity": "Real Property Management Independent Verification and Validation", "Description": "Evaluate accuracy of real property information against recorded information; Identify discrepancies and deviations (e.g., valuation) and monitor corrective action(s)" }], "rpm-020": [ { "Identifier": "RPM.020.010", "Activity": "Real Property Asset Needs Determination", "Description": "Develop real property asset and/or component request with needs and justifications for new assets and/or components, changes to existing assets and/or components, or reinvestments in assets and/or components; Evaluate real property asset and/or component request to determine alignment with strategic objectives and program plan; Approve/disapprove real property asset and/or component request; Develop and provide feedback concerning disapproved real property asset and/or component request; Develop and approve request for Limited Delegation of Authority for real property asset and/or component" }, { "Identifier": "RPM.020.020", "Activity": "Real Property Project Feasibility Analysis", "Description": "Develop real property project business needs statement; Evaluate current real property inventory information to identify alternatives for meeting real property project needs; Develop request for feedback on alternatives for meeting needs and evaluate response; Identify preferred site for meeting real property project needs; Determine alternative acquisition approaches and develop evaluation criteria; Receive and evaluate market research information on each alternative; Determine risks and risk mitigation strategies for each alternative; Develop high-level cost estimates and financial analysis for each alternative; Evaluate types and sources of available of funds needed and resources for fulfilling asset needs; Analyze alternatives for meeting real property project needs and determine preferred alternative approach; Evaluate possible ancillary impacts of preferred alternative, including IT, security, safety, environmental, historic preservation, community, and other impacts to ensure the real property project is viable; Develop impact mitigation strategies for preferred alternative; Determine feasibility of real property project; Develop real property project feasibility assessment and obtain approval" }, { "Identifier": "RPM.020.030", "Activity": "Real Property Project Planning", "Description": "Determine swing space relocation needs and identify alternative space; Develop detailed project cost estimates, financial analysis, and business case for real property project, and obtain approval; Develop the real property project management plan for the selected alternative, including project management documents identified in the Project Management Body of Knowledge (PMBOK), and obtain approval; Support selection of program development study contractor; Develop real property project program of requirements; Determine whether real property project exceeds the prospectus threshold and develop prospectus information" }, { "Identifier": "RPM.020.040", "Activity": "Real Property Project Budget Planning and Request Development", "Description": "Develop and provide real property project original or updated budget request information for inclusion in agency budget; Evaluate real property project budget change information and determine impacts" }, { "Identifier": "RPM.020.050", "Activity": "Real Property Acquisition Preparation", "Description": "Develop procurement purchase requests and supporting information; Consolidate acquisition package information and obtain approvals; Determine funds availability and request funds commitment; Submit acquisition package and supporting information" }], "rpm-030": [ { "Identifier": "RPM.030.010", "Activity": "Real Property Asset Acquisition", "Description": "Receive and evaluate real property provider proposals; Develop recommendation for selected provider; Develop input on contract terms and conditions; Conduct pre-negotiations analyses (e.g., appraisals, just compensation estimate, lease pricing); Negotiate final just compensation amount; Determine lease agreement amount; Develop lease agreement supporting information; Determine funds availability and request funds obligation for lease agreement; Develop and provide notice of displacement or notice to vacate; Develop occupancy agreement and obtain approval; Develop, negotiate, and execute interagency agreements for asset transfer or use from another agency; Determine funds availability and request funds obligation for interagency agreements for asset transfer or use from another agency; Negotiate government-required easements, permits, licenses, and access rights agreements" }, { "Identifier": "RPM.030.020", "Activity": "Real Property Asset Design and Execution", "Description": "Evaluate alternative real property asset and/or component design plans (e.g., buildings, building interiors, roads, bridges) and select preferred alternative; Evaluate detailed real property asset and/or component design, including specifications, and provide feedback; Update feasibility and impact assessments; Determine cost and budget changes; Evaluate real property asset and/or component construction documentation (e.g., plans) and provide feedback; Approve/disapprove real property asset and/or component construction documentation; Verify cost estimates are still within budget; Develop and provide notification of swing space relocation to existing tenants; Plan and execute asset transfer to the government and update asset record; Evaluate contractor project and other plans; Plan and monitor real property asset acquisition execution progress (e.g., construction, purchase, lease, improvements, in-progress inspections and testing); Notify provider of risks, issues, and concerns and monitor corrective action(s); Evaluate change orders against original agreement and obtain approval; Determine agreement modification supporting information; Determine budget modification information and obtain approval" }, { "Identifier": "RPM.030.030", "Activity": "Real Property Asset Acceptance and Commissioning", "Description": "Evaluate asset and/or component inspection and testing information; Identify inspection and testing failures; Notify provider of inspection and testing failures and monitor corrective action(s); Receive and evaluate asset and/or component turnover documentation (e.g., warranties); Determine and provide amount to withhold from final payment; Verify completion status information for final inspections, testing, and corrective actions; Evaluate completed asset performance results against predicted performance; Issue occupancy permit(s); Evaluate beneficial occupancy request and obtain approval; Verify completion of real property asset and/or component; Determine acceptance; Provide complete documentation to support acceptance and commissioning of the real property asset; Determine depreciation information and request accumulation of depreciation expense; Evaluate deferred or seasonal real property asset and/or component inspections or testing information, identify issues and concerns, and monitor corrective action(s); Develop real property asset and/or component commissioning report" }], "rpm-040": [ { "Identifier": "RPM.040.010", "Activity": "Real Property Asset Information Management", "Description": "Establish and maintain real property asset records and supporting information (e.g., unique identifiers, custodian, expected life, depreciation, and value); Develop inventory structure and relationships (e.g., organization, geographic location, program); Determine property asset and/or component predicted performance; Conduct periodic inventories and inspections (e.g., condition assessments) of real property assets and/or components; Determine corrections to real property asset record based on discrepancies and variance with inventory; Identify real property asset and/or component maintenance requirements; Determine extent of asset and/or component impairment;" }, { "Identifier": "RPM.040.020", "Activity": "Real Property Asset Use by non-Federal Entities", "Description": "Receive and evaluate requests for real property use by non-Federal entities, including leasing, rights to government assets (e.g., access, entry, drilling), easement, permits and licenses; Determine fair market value for real property asset use; Develop justification for real property asset use for less than fair market value; Develop and issue agreements, permits, or licenses for approved real property asset use requests by non-Federal entities; Inspect real property asset use by non-Federal entities; Identify violations of agreement, license, or permit terms and determine penalty; Notify non-Federal entities of violations and penalty; Manage real property agreements for asset use by non-Federal entities (e.g., notifications of expiration dates)" }, { "Identifier": "RPM.040.030", "Activity": "Real Property Asset Operations and Maintenance (O&M) Management", "Description": "Develop real property asset operations and maintenance (O&M) management plans, including schedules for maintenance and inspections; Develop real property asset O&M policies and procedures; Develop and approve request for Delegation of Authority for real property asset O&M; Develop standards and priorities for investments in real property maintenance; Receive and process real property asset and/or component O&M service requests, including application of standards and priorities for investments; Develop and provide notification of real property asset and/or component O&M service request fulfillment actions to be taken; Provide maintenance service call management; Evaluate fulfillment of real property asset and/or component O&M service requests; Determine outstanding O&M service requests and course of action to resolve; Determine real property asset and/or component O&M resource support needs; Develop contract, contract modifications, and personnel action requests for real property asset O&M resources; Evaluate provider real property asset O&M plans and provide feedback; Develop budget estimates for cost of O&M; Monitor O&M resources, operations, and service delivery; Receive, evaluate, and provide O&M provisioning, fulfillment, and performance information; Identify real property asset O&M services performance issues and concerns and monitor corrective action(s); Evaluate real property asset and/or component inspection, maintenance, and testing information, identify issues and concerns, and monitor corrective action(s); Evaluate tenant satisfaction information, including upward and downward trends, and monitor action plan to improve tenant satisfaction; Evaluate utilities management and energy information; Identify utility and energy issues and concerns and monitor corrective action(s); Determine expiring occupancy and use agreements; Request and evaluate plans for continued occupancy or use of real property asset; Develop occupancy and use agreement modification information; Identify expiring real property asset and/or component warranties and request renewals; Manage government-required easements, permits, and access rights for real property assets" }, { "Identifier": "RPM.040.040", "Activity": "Real Property Space Management", "Description": "Develop space management plans, including priorities for use of available space; Develop space management policies and procedures; Receive and evaluate space requests and verify request aligns with organizational strategic objectives; Determine, provide, and evaluate feedback on alternatives to fulfill space request; Develop space use agreement; Conduct space utilization study; Request and evaluate plans for underutilized space; Identify and evaluate space consolidation opportunities and determine approaches; Determine space to be consolidated and notify tenants; Determine and report unneeded space information" }, { "Identifier": "RPM.040.050", "Activity": "Real Property Security, Safety, and Environmental Management", "Description": "Develop facility security, safety, and environmental management strategies, plans, and standards; Develop contract information for facility security, safety, and environmental services, systems, and equipment (e.g., fire protection engineer, security guards, surveillance); Request, receive, and evaluate facility security, safety, and environmental management assessment information; Identify facility security, safety, and environmental management assessment issues and concerns and monitor corrective action(s); Receive and evaluate tenant security clearance information for compliance; Identify tenant security clearance issues and concerns and monitor corrective action(s)" }, { "Identifier": "RPM.040.060", "Activity": "Real Property Disbursements and Receipts", "Description": "Evaluate real property asset invoices received and obtain approval; Develop and provide notification of invoice disapproval; Determine funds availability and request payment disbursement; Develop bill information for real property asset use; Develop request for interagency reimbursement or payment; Develop request to issue bill for real property asset use; Develop request to deposit and recognize receipt of funds for real property asset use" }], "rpm-050": [ { "Identifier": "RPM.050.010", "Activity": "Real Property Parking Management", "Description": "Develop real property parking management policies and procedures; Develop real property parking management plans; Receive, evaluate, and approve/disapprove requests for parking space and/or parking management services; Identify parking space management needs and requirements; Develop tenant agreement information for parking space and/or parking management services; Develop contract information for parking management services; Determine parking space assignments and issue parking permits; Evaluate parking request fulfillment information, including issues and corrective action(s); Conduct parking space utilization study; Request and evaluate plans for underutilized parking space; Determine and report unneeded parking space" }, { "Identifier": "RPM.050.020", "Activity": "Real Property Storage Management", "Description": "Develop real property storage management policies and procedures; Develop real property storage management plans; Receive, evaluate, and approve/disapprove storage requests; Determine storage allocation; Develop tenant agreement information for storage space; Develop contract information for storage management services; Request processing of storage receipts; Evaluate storage management services fulfillment information, including issues and corrective action(s); Conduct storage space utilization study; Request and evaluate plans for underutilized storage space; Determine alternatives for underutilized space; Determine and report unneeded storage space" }, { "Identifier": "RPM.050.030", "Activity": "Real Property Room Management", "Description": "Develop real property room management policies and procedures; Develop real property room management plans; Receive and evaluate room reservation requests; Determine room assignments, configuration, and meeting support resources needed to fulfill room reservation request; Develop room reservation agreement information; Develop, maintain, and evaluate room, configuration, and meeting support information" }, { "Identifier": "RPM.050.040", "Activity": "Real Property Facility Move-In, Packing, and Relocation", "Description": "Develop real property move-in, relocation, and packing management policies and procedures; Develop real property move-in, relocation, and packing management plans; Receive, evaluate, and approve/disapprove requests for office move-in, relocation, and packing; Determine and provide resources and schedule for office move-in, relocation, and packing; Determine and assign relocation specialist for management of agency move; Develop tenant agreement information for move-in, relocation, and move-in services; Develop contract information for move-in, relocation, and move-in services; Evaluate move-in, relocation, and packing fulfillment information, including issues and corrective action(s)" }, { "Identifier": "RPM.050.050", "Activity": "Real Property Facility Other Tenant Services", "Description": "Develop real property service management policies and procedures for other tenant services; Develop real property services management plans for other tenant services; Receive, evaluate, and approve/disapprove requests for other tenant services (e.g., childcare centers, fitness centers, concessions, health units); Develop agreement information for other tenant services; Develop contract information for tenant management services; Evaluate other tenant services fulfillment information, including issues and corrective action(s)" }], "rpm-060": [ { "Identifier": "RPM.060.010", "Activity": "Real Property Unneeded Agency Asset Identification", "Description": "Receive and evaluate unneeded real property asset space information; Request and evaluate information concerning unneeded real property asset space; Determine if asset may be modified for another purpose or reused by an agency component; Determine and report unneeded agency real property asset space" }, { "Identifier": "RPM.060.020", "Activity": "Real Property Asset Reuse/ Disposal Alternatives Analysis", "Description": "Determine real property asset reuse or disposal alternatives; Determine cost of real property asset reuse or disposal alternatives; Evaluate and develop mitigation strategies for historical, environmental, geological, community, and other impacts of real property asset reuse or disposal; Determine viability of real property asset reuse or disposal alternatives; Determine real property asset reuse or disposal preferred alternative; Develop budget estimate for real property asset reuse or disposal preferred alternative" }, { "Identifier": "RPM.060.030", "Activity": "Real Property Asset Reuse Management", "Description": "Develop plans and identify information sources for assets being considered for reuse; Develop notifications identifying assets being considered for reuse to government entities; Receive and evaluate other agency requests for assets being considered for reuse; Develop interagency agreement information for asset transfer or exchange to another agency" }, { "Identifier": "RPM.060.040", "Activity": "Real Property Asset Disposal Management", "Description": "Develop real property disposal management policies and procedures; Develop real property disposal management plans; Identify and request disposal of personal property that must be disposed of prior to real property asset disposal; Develop and evaluate progress of real property asset decommissioning plan, identify issues and concerns, and monitor corrective action(s); Develop and provide public notices of surplus real property assets available for sale or acquisition; Receive, evaluate, and approve/disapprove requests for surplus real property assets; Develop real property asset sale agreements; Develop, document, and execute agreements for real property asset public benefit conveyance; Develop and provide notification of violations of agreements for use of real property assets sold or transferred; Receive and evaluate title reversion information; Determine whether real property asset is repairable or in need of demolition; Develop real property asset demolition or repair agreement; Evaluate repair or demolition execution progress, identify issues and concerns, and monitor corrective action(s); Determine losses or gains from real property asset disposal" }] }