{ "grm-010": [ { "Identifier": "GRM.010.010", "Activity": "Grant Program Set-up and Maintenance", "Description": "Document grant program authorizing legislation; Identify and document special program requirements (e.g., oversight reporting) from the Federal authorizing legislation; Develop and document grant program scope, description, goals, objectives, and eligibility; Determine and document appropriate Federal award instrument; Confirm or obtain Assistance Listing number; Develop or update grant program performance measures, targets, baseline information, information collection, expected outcomes, and regulations and policies and document results; Determine and document level of Federal agency involvement in cooperative agreement; Determine and document cost share or match contribution; Develop or update grant program funding formula calculation and document results; Develop or update grant program package (e.g., program scope, Assistance Listing number, performance information) and document results; Determine funds availability and provide funds commitment information for grant program; Develop or update grant program funding and spend plan and document results; Evaluate prior Federal award recipients' risk evaluation information for similar grant programs or the existing grant program, determine trends and patterns of risks, and record results; Develop or update Grant Program Risk Management Plan, including strategic, operations and reporting, and compliance risk evaluation criteria, and document results; Develop and document inter-agency services/funding agreement and modifications; Request to transfer funds between Federal agencies and their existing programs; Determine and document Federal agency-designated high-risk grant programs"}, { "Identifier": "GRM.010.020", "Activity": "Grant Program Funding Opportunity", "Description": "Determine and document eligibility criteria; Develop and document application merit review criteria and process; Develop and document applicant strategic, operations and reporting, and compliance risk evaluation criteria; Determine and document Federal award recipient reporting responsibilities; Determine and document application period; Develop and document application instructions and submission process; Develop and document conditions for limited denial of participation (e.g., reason, scope, effective date, term); Develop funding opportunity and provide to OMB-designated repositories; Request updated project plan"}], "grm-020": [ { "Identifier": "GRM.020.010", "Activity": "Grant Application Support and Receipt", "Description": "Receive and respond to request for additional information or guidance pertaining to the funding opportunity; Receive and respond to request for additional support to submit an application via postal mail, electronic means, or hand-delivery; Receive and document application package; Evaluate application consistency with application submission instructions; Receive and document Federal award continuation/renewal applications; Receive and document updated project and budget plans" }, { "Identifier": "GRM.020.020", "Activity": "Grant Application Review and Selection", "Description": "Determine and document selected reviewers; Evaluate and document application eligibility; Evaluate and document application merit; Assess and document application project budget; Determine and document applicants for potential Federal award; Evaluate risk for applicants for potential Federal award; Request, receive, and evaluate additional information concerning risks; Identify and document information on applicants for potential Federal award with unacceptable risk; Identify risk mitigation actions for applicants for potential Federal award with acceptable risks; Develop, document, and obtain approval for applicant Federal award recommendations, including funding; Determine funds availability and provide funds commitment information for approved applicants; Notify approved applicants of Federal award selection; Evaluate and approve Federal award continuation/renewal applications; Review and approve updated project and budget plans" }], "grm-030": [ { "Identifier": "GRM.030.010", "Activity": "Grant Award Issuance", "Description": "Develop and document Federal award advance payment schedule; Receive and verify Federal award recipient bank account information; Evaluate Federal award and Federal award recipient risk evaluation information to determine if there are changes; Provide Federal award and Federal award recipient risk evaluation information to OMB-designated repository; Identify risk-based requirements, if any, to be included in Federal award terms and conditions; Determine Federal award indirect (F&A) cost rate; Develop and document Federal awarding agency and Federal award specific terms and conditions, including financial and performance reporting requirements; Develop and approve Federal award agreement; Determine funds availability and provide funds obligation information for Federal awards; Issue and execute Federal award agreement; Provide Federal award information and unsuccessful applicant information to OMB-designated repository(ies); Notify unsuccessful applicants; Receive and evaluate Federal award appeal from unsuccessful applicants or Federal award recipients and provide responses" }, { "Identifier": "GRM.030.020", "Activity": "Grant Award Payment Processing", "Description": "Receive, evaluate, and approve Federal award recipient request for payment and supporting documentation; Evaluate Federal award recipient rate of spending against expected spending and performance information and identify issues and concerns; Request, receive, and evaluate justification information concerning rate of spending issues and concerns and provide to OMB-designated repository; Determine and document need for suspension of Federal award recipient payments and request suspension of payment; Verify funds availability and submit disbursement request; Request termination of suspension of Federal award payments and notify Federal award recipient; Develop and document request for establishment of receivable for Federal award recipient repayment of disallowed costs and/or funds paid in advance and not authorized to retain (e.g., excess cash, funds not spent, excess interest); Document Federal award recipient repayment of disallowed costs and/or funds paid in advance and not authorized to retain" }], "grm-040": [ { "Identifier": "GRM.040.010", "Activity": "Grant Award Modification", "Description": "Receive Federal award recipient request for Federal award modification; Retrieve Federal award and Federal award recipient risk evaluation information applicable to Federal award modification request from OMB-designated repository; Evaluate request for Federal award modification and applicable risk evaluation information, including any adjustments to risk-based requirements; Receive, evaluate, and document Federal award recipient request for approval to remove specific Federal award terms and conditions; Receive, evaluate, and document request for approval of Federal award recipient special or unusual costs; Receive, evaluate, and document Federal award recipient request for termination; Determine and approve Federal award modifications including changes in funding and period of performance; Determine funds availability and provide funds obligation information for Federal award modifications; Develop and document request to extend Federal award period of performances for expending obligated funds; Issue and execute Federal award modifications; Provide Federal award modification information to OMB-designated repository(ies)" }, { "Identifier": "GRM.040.020", "Activity": "Grant Award Performance Review", "Description": "Receive, evaluate, and document Federal award performance information and results; Evaluate Federal award performance information, compare to Federal award agreement and performance goals and objectives, and record results, documenting issues and concerns; Provide guidance information to assist Federal award recipient in addressing performance issues and concerns; Request, receive, and evaluate additional information for performance issues and concerns; Conduct desk review of performance information; Determine and document performance issues and concerns requiring follow-up actions, notify recipient, and provide to OMB-designated repository; Request, receive, and evaluate Federal award recipient response to performance issues and concerns; Request, receive, and evaluate Federal award recipient improvement plan addressing performance issues and concerns; Provide improvement plan to address performance issues and concerns to OMB-designated repository; Receive and evaluate Federal award recipient improvement plan status information for performance issues and concerns; Identify and document resolved performance issues and concerns and provide to OMB-designated repository; Identify and provide changes to Federal award agreement terms and conditions based on performance reviews or resolution of performance issues and concerns" }, { "Identifier": "GRM.040.030", "Activity": "Grant Award Financial Review", "Description": "Receive, evaluate, and document Federal award recipient financial information; Evaluate Federal award financial information against Federal award accomplishments related to performance goals and objectives; Evaluate cost information against Federal award agreement; Determine action to be taken for recovering the payment of disallowed costs and notify Federal award recipient; Determine value of goods and services received against advance payment and request liquidation of liability; Evaluate earned interest, allowable single audit costs for services, and cost sharing contributions; Receive, evaluate, and document request to include unrecovered indirect costs in cost sharing; Determine and document whether allowable costs were incurred by Federal award recipient during a suspension or after termination; Determine and document cost adjustments or refunds; Determine and document Federal award liability accrual estimate for unbilled incurred cost; Identify and document financial issues and concerns; Provide guidance information to assist Federal award recipient in addressing financial issues and concerns; Request, receive, and evaluate additional information for financial issues and concerns; Conduct desk review of financial information; Determine and document financial issues and concerns requiring follow-up actions, notify recipient, and provide to OMB-designated repository; Request, receive, and evaluate Federal award recipient response to financial issues and concerns; Request, receive, and evaluate Federal award recipient improvement plan addressing financial issues and concerns; Provide improvement plan to address financial issues and concerns to OMB-designated repository; Receive and evaluate Federal award recipient improvement plan status information for financial issues and concerns; Identify and document resolved financial issues and concerns and provide to OMB-designated repository; Identify and provide changes to Federal award agreement terms and conditions based on financial reviews or resolution of financial issues and concerns; Receive and evaluate Federal award recipient inventory information for Federally owned property and equipment provided to Federal award recipient or acquired with Federal award funds" }, { "Identifier": "GRM.040.040", "Activity": "Grant Award Compliance Review", "Description": "Receive notification of potential Federal award recipient or subrecipient non-compliance; Prepare for and notify recipient of desk review; Prepare for and notify recipient of site visit; Retrieve single audit findings and corrective actions status information from OMB-designated repository; Evaluate Federal award recipient performance information, financial information, and single audit information; Evaluate Federal award recipient compliance with internal control standards, Federal procurement policies and procedures, Federal statutes and regulations, and Federal award agreement terms and conditions; Conduct desk review of compliance information and notify Federal award recipient of results; Provide guidance information to assist Federal award recipient in addressing compliance issues and concerns; Conduct site visit and notify Federal award recipient of results; Determine and document compliance issues and concerns requiring follow-up actions, notify recipient, and provide to OMB-designated repository; Request, receive, and evaluate Federal award recipient response to compliance issues and concerns; Request, receive, and evaluate Federal award recipient improvement plan addressing compliance issues and concerns; Provide improvement plan to address compliance issues and concerns to OMB-designated repository; Receive and evaluate Federal award recipient improvement plan status information for compliance issues and concerns; Identify and document resolved compliance issues and concerns and provide to OMB-designated repository; Identify and provide changes to Federal award agreement terms and conditions based on compliance reviews or resolution of compliance issues and concerns; Determine and document Federal award recipient non-compliance; Determine remedies for Federal award recipient non-compliance and notify Federal award recipient; Determine and document Federal award full or partial termination, or Federal award recipient suspension or debarment; Notify Federal award recipient of full or partial termination, or suspension or debarment, and provide information to OMB-designated repository; Evaluate Federal award recipient challenge to suspension or termination and provide response" }, { "Identifier": "GRM.040.050", "Activity": "Grant Award Risk Management", "Description":"Review and update strategic, operations and reporting, and compliance Federal award and Federal award recipient risk evaluation criteria, as needed, and document results; Retrieve risk evaluation information for Federal award and Federal award recipient from OMB-designated repository; Evaluate Federal award and Federal award recipient risk based on performance review information, financial review information, compliance review information, audit findings and corrective actions information, and prior risk evaluation information; Provide criteria and results for risk evaluation for Federal award and Federal award recipient to OMB-designated repository" }, { "Identifier": "GRM.040.060", "Activity": "Grant Award Closeout", "Description": "Determine and document Federal awards where the period of performance is ending; Notify Federal award recipients of Federal award closeout; Receive, evaluate, and respond to Federal award recipient request for extension of time period to submit final reports; Receive, acknowledge, evaluate, and document final financial, performance, and other reports; Determine if there are Federal award recipient outstanding Federal award actions; Request, receive, and evaluate additional information from Federal award recipient concerning outstanding Federal award actions; Determine and document ownership and disposition of property assets and equipment; Determine and document ownership and disposition of intangible property resulting from Federal award research, experimentation, or development; Determine and document Federal award recipient funds paid in advance and not authorized to retain; Determine action to be taken to recover Federal award funds paid in advance and not authorized to retain and notify Federal award recipient; Request deobligation of funds; Verify and document that all Federal award closeout actions are completed; Notify Federal award recipient of acceptance of final reports; Request closeout of ability to post additional financial transactions for the Federal award; Provide Federal award closeout information to OMB-designated repository(ies); Develop and document final Federal award records for record retention" }], "grm-050": [ { "Identifier": "GRM.050.010", "Activity": "Grant Program Reporting and Review", "Description": "Develop and document program-level performance and financial report information; Evaluate and document program performance and financial results and provide to OMB-designated repository; Develop grant program input to agency performance and other reports; Evaluate and document variance between past program liability estimates and the program's actual operating cost; Determine grant program risk of material financial misstatement and record results; Determine program liability accrual estimate information; Conduct program review of program performance and financial results against objectives and other information and record results; Evaluate and document program compliance with authorizing legislation and program internal controls compliance with program policies and procedures; Document significant findings reported in past grant program audits; Evaluate program significant trends and patterns; Develop and document program lessons learned and promising practices" }, { "Identifier": "GRM.050.020", "Activity": "Grant Program Closeout", "Description": "Determine and document if all Federal awards for grant program have been closed out; Evaluate program performance and financial reports to determine the need for grant program funds reprogramming and document results; Retrieve final Federal award recipients' single audit information from OMB-designated repository; Evaluate final program significant trends and patterns and identify final program accomplishments; Identify and document final program lessons learned; Verify and document that all grant program closeout actions are completed and provide to OMB-designated repository" }], "grm-060": [ { "Identifier": "GRM.060.010", "Activity": "Grant Recipient Indirect Cost Rate Negotiation", "Description": "Determine and document cognizant agency for indirect (F&A) cost rate; Receive, evaluate, and document Federal award recipient submission of indirect (F&A) cost rate proposal, cost allocation plan, or cost accounting practices; Determine and document Federal award recipient provisional or final indirect (F&A) cost rate and provide to appropriate parties and OMB-designated repository; Develop and document cost allocation plan or indirect (F&A) cost rate for Federal award recipients who fail to submit plan or rate proposal; Receive request for adjustment or deviation to negotiated indirect cost rates; Retrieve Federal award recipient risk evaluation information related to indirect costs; Evaluate request for adjustment or deviation to negotiated indirect cost rates; Receive, evaluate, and document requests for one-time extension for negotiated indirect cost rates" }, { "Identifier": "GRM.060.020", "Activity": "Grant Recipient Single Audit", "Description": "Determine or reassign Federal award recipient's cognizant or oversight agency for audit and provide to OMB-designated repository; Determine and document Federal awarding agency single audit accountable official; Determine or reassign key management single audit liaison(s) and provide to OMB-designated repository; Develop and document response to Federal award recipient or auditor request for single audit technical advice and liaison assistance; Determine and document Federal award recipients requiring single audit; Notify Federal award recipient with past due single audits; Receive Federal award recipient single audit package information and check for completeness and submission compliance; Evaluate single audit package information, including single audit findings and corrective action plan, and provide recommendations; Provide single audit package information to OMB-designated repository; Evaluate summary schedule of prior single audit findings and close findings as appropriate; Provide closed single audit findings information to OMB-designated repository; Assign or reassign appropriate parties for follow-up on single audit findings; Request, receive, and evaluate additional information from Federal award recipient concerning single audit; Identify and provide technical guidance related to single audit findings and corrective actions; Determine allowance or disallowance of questioned costs and course of action for recovering costs and notify Federal award recipient; Determine and notify Federal awarding agencies of cross-cutting single audit findings; Receive and evaluate Federal awarding agency management decision input for cross-cutting single audit findings and provide to OMB-designated repository; Develop, document, and approve management decision letter (MDL); Provide MDL to award recipient and OMB-designated repository; Evaluate award recipient Management Decision Letter (MDL) appeal information and provide response; Receive and notify other affected Federal agencies and appropriate Federal law enforcement officials of award recipient fraud, waste, or abuse; Receive, evaluate, and document status of corrective actions and provide to OMB-designated repository; Identify and close single audit findings with completed corrective actions and provide to OMB-designated repository; Identify award recipient past due corrective actions for single audit findings, request justification, and provide recommendations; Conduct quality control reviews of award recipients' single audit information; Provide single audit deficiencies requiring corrective actions by auditor; Receive, evaluate, and document status of auditor corrective actions; Notify appropriate entities of auditor failure to take corrective actions to address deficiencies; Provide notification of major inadequacies or repetitive substandard performance by auditors to state licensing agencies and professional bodies; Evaluate single audit execution to identify cost-effective single audit processes, and determine and document single audit trends, significant problems, or quality issues; Determine and document auditor compliance checks and compliance supplement updates" }] }